Events Manager

For the ‘ Venture Cafe Events Bureau @ CIC’

We are looking for a self-motivated, service oriented, organized and driven individual with at least 5 years of experience in facilitating events and creating programming in the innovation ecosystem. You should love fast-paced environments, working with a team, being independent, and bringing people together. An interest in innovation and the startup ecosystem is a must.

 Personal Characteristics:

 

  • Self-motivated with the desire to learn all aspects of our business from the ground up
  • Extremely proactive – when you see someone needs help, do you jump in or do you wait until you’re asked?
  • Personable and naturally enjoys helping others
  • Able to think creatively and strategically about what our community may want to have in programming, and the ability to manage an events program from idea to execution
  • Able to work with numbers (revenue, costs, etc.) but also focus on marketing, creative ideas, and partnerships
  • Very detail oriented and organized with great time management skills
  • Takes ownership over tasks and follows them through to completion
  • Is a true team player with the capacity to foster and maintain positive working relationships with clients, colleagues, building management, and vendors
  • Works comfortably with everyone, from cleaning crews to CEOs, treating everyone as an equal
  • Brings a fresh perspective and new ideas to everything
  • Able to communicate professionally, both verbally and in writing
  • Able to manage other junior staff
  • Be willing, able, and happy to start from scratch and handle ups and downs. You will be one of the early teammates, building something new in Rotterdam.

 

GENERAL OVERVIEW OF RESPONSIBILITIES

You will be the anchor teammate to grow the Venture Cafe Events Bureau @ CIC. Some work will be independent while at other times it will require collaboration with other members of the Venture Cafe and CIC staff. You will be expected to manage interns, volunteers, and from time to time, external staffing support.

Potential responsibilities will include:

 

  • Work with the Executive Director of Venture Cafe and the General Manager of CIC Rotterdam to create original programming that serves the needs of the local innovation community, the Venture Cafe community and CIC clients
  • Screen and review incoming event requests through the Event Request Form (Event Request Form outlines detailed questions ranging from the content and mission of an event to the number of expected attendees.)
  • Coordinate event details through the entire process (coordination includes providing tours and quotes for event spaces and conference rooms, communicating with building management and security, arranging vendors, ensuring all event details are clear to the Events Team and in line with policies, marketing events to the startup community, arranging event staffing, managing event follow-up and evaluation and finances)
  • Work with the Venture Cafe Executive Director to continue to build upon and improve the Events Bureau’s work, partnerships and customer satisfaction
  • Develop and maintain a positive and collaborative working relationship with our partners and ties in the community
  • Create and facilitate events to benefit and strengthen connections and community for Venture Cafe partners and CIC members
  • Collaborate with the events teams in other locations to work on projects to improve event services
  • Communicate the philosophy of Venture Cafe’s events program and explain the parameters for hosting events at CIC
  • Coordinate with Venture Cafe team/support staff to schedule and participate in event staffing, setup, and breakdown. Act as a resource to event hosts during the event to generally ensure that the event runs smoothly
  • Proactively work to reach monthly targets (event revenue, number of events, and strategic focuses)
  • Participate in training new Event Team members
  • Conduct various administrative and financial tasks as appropriate/necessary

 

Starting compensation is a year salary between €38.000 – 40.000, based on experience and including a 8% holiday allowance.  Annual reviews with raises every year for those on track with strong performance.

 

 

Requirements
Minimum of a bachelor’s degree
At least five years of experience working in a fast-paced, event organization environment
A natural interest for helping/supporting others
An interest in a long-term role - we are a growing company, and we like to hire people who can grow with us over the years
A valid EU passport and citizenship in the Netherlands is strongly preferred
Fluent in Dutch and English

HOW TO APPLY 

 

Please send your CV and motivational letter to hello@venturecaferotterdam.org by September 26th. Feel free to share with us any examples of previous events you have managed!

 

INTERVIEWS & START DATE

  • Deadline to apply September 26th
  • Interviews will be scheduled in the week of September 27th
  • Start date as soon as possible