Event Experience Coordinator
Venture Cafe Rotterdam

Are you known as  ‘the host with the most’? Do you love bringing events to life? Do you want to help connect entrepreneurs, students, researchers, creatives, corporates, and investors in an inspiring setting and in a responsible way to make things happen? Yes? Then you belong at Venture Café! 

We are seeking an Events Experience Coordinator who can give our clients a first class experience during our Thursday Gatherings and other special events.

At Venture Café we believe that one day, across the world, ​we will all participate equally in the process of innovation​ – making our world a better place​. To achieve this purpose we are building a global community of innovators ​that provides​ open access to capital in a multitude of ways; human, social, economic, intellectual and political, to solve our community’s most pressing challenges.

ABOUT YOU

You will have experience working in events and bring a creative, flexible approach to your work.  You’ll have a long-term commitment and passion for mission-driven work, which will give you the drive to deliver successful events and gatherings for Venture Café Rotterdam.

More specifically, you thrive in:

  • Executing events or engagement activities
  • Envisioning, developing and implementing innovative event experiences
  • Connecting with a broad cross-section of the community 
  • Utilisation of space in creative and engaging ways
  • Speaking in a formal and informal setting
  • Promoting programs through social media channels
  • Comfortable with failure; commitment to improvement
  • Creative and flexible
  • Good attention to detail

YOU HAVE:

  • Minimum of a bachelor’s degree
  • At least five years of experience working in a fast-paced, event organization environment
  • A natural interest for helping/supporting others
  • An interest in a long-term role – we are a growing company, and we like to hire people who can grow with us over the years
  • You must be in possession of a valid work permit to work in The Netherlands. We are unable to sponsor visas for this role.
  • Fluent in Dutch and English

Starting compensation is a year salary between €38.000 – 40.000, based on experience and including a 8% holiday allowance.  Annual reviews with raises every year for those on track with strong performance.

YOUR DAY TO DAY WORK 

The role of the Venture Café Rotterdam Event Experience Coordinator is to execute weekly logistics to host Venture Café Thursday Gatherings including the following;

  • Coordinate local Venture Café Ambassadors to assist the Thursday Gatherings 
  • Track and manage operational inventory (F&B, kiosk, printing supplies, signage etc.)
  • Setup and breakdown of Thursday Gathering events, including program partner welcome, VCGI Kiosk and signage.
  • Welcoming and assisting the community on arrival and during the event.
  • In collaboration with the Program Manager, track and measure overall community experience, extracting insights for improvements.
  • Connect with the Venture Café global network to share learnings to support the relationship between Venture Café Rotterdam and its global counterparts, enabling network efficiencies and contributing to the team culture.
  • Identify and mitigate risks to the effective operation of the Thursday Gathering.
  • Collaborate with the CIC Rotterdam team to ensure weekly events complement CIC Rotterdam objectives.
  • Comply with relevant local regulations
  • Perform other relevant duties as required

The role of coordinating Eventsbureau is to execute daily logistics:

  • Screen and review incoming event requests 
  • Coordinate event details such as tours and quotes for event spaces, communicating with building management and security, arranging vendors, ensuring all event details are clear to the Events Team and in line with policies, marketing events to the startup community, arranging event staffing, managing event follow-up and evaluation and finances)
  • Work with the Venture Cafe Executive Director to continue to build upon and improve the Events Bureau’s work, partnerships and customer satisfaction
  • Develop and maintain a positive and collaborative working relationship with our partners and ties in the community
  • Create and facilitate events to benefit and strengthen connections and community for Venture Cafe partners and CIC members
  • Collaborate with the events teams in other locations to work on projects to improve event services
  • Coordinate with Venture Cafe team/support staff to schedule and participate in event staffing, setup, and breakdown. Act as a resource to event hosts during the event to generally ensure that the event runs smoothly
  • Proactively work to reach monthly targets (event revenue, number of events, and strategic focuses)
  • Participate in training new Event Team members
  • Conduct various administrative and financial tasks as appropriate/necessary

 

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